The current Hawaiian Swimming P&P (Article XIV) requires "Each Hawaiian Swimming
club is required to provide one (1) “active” certified deck official per sixteen (16)
“competitive” athletes who compete in more than one (1) Hawaiian Swimming
sanctioned meet during the swimming year (September 1 to August 31). This number is
the club’s “quota”. The quota is rounded up for a partial quota of eight (8) or more
athletes and rounded down for a partial quota of less than eight (8) athletes." See the
P&P for details.

Section 16.03 CLUB OFFICIALS QUOTA Each club is required to have registered a number of
active certified officials relative to the club’s number of competitive athletes. Clubs in violation of
this quota are subject to an annual registration fee assessment of $250 per official short of the
quota.

16.03.1 Purpose Each Hawaiian Swimming club is required to maintain a specified level of
certified deck official support for meets on an ongoing basis or be subject to an annual
registration fee assessment commencing with the annual 2016 club registration. Failure to
comply shall cause the participating Group Member to be deemed “not in good standing”.
Region Leagues may have additional requirements to participate in League meets in their
region.

16.03.2 Ratio Each Hawaiian Swimming club is required to provide one (1) “active” certified
deck official per sixteen (16) “competitive” athletes who compete in more than one (1) Hawaiian
Swimming sanctioned meet during the swimming year (September 1 to August 31). This number
is the club’s “quota”. The quota is rounded up for a partial quota of eight (8) or more athletes
and rounded down for a partial quota of less than eight (8) athletes.

16.03.3 Active Certified Official An “active” official is a registered certified deck or dryside official
who provides at least ten (10) sessions of service at four (4) or more Hawaiian Swimming age
group program or senior program meets throughout the swimming year. Intra-squad, inter-squad
and high school meets are excluded and shall not be applied toward the quota calculation. An
official who meets or exceeds this level of service in a swimming year satisfies one quota unit
for a given team. Officials with children registered to two (2) different Hawaiian Swimming club
teams shall complete fifteen (15) sessions at six (6) or more Hawaiian Swimming meets to
satisfy one quota unit for each team.

16.03.4 Transfers Officials who transfer from one Hawaiian Swimming club to another Hawaiian
Swimming club during the swimming year shall have their first ten (10) sessions of the
swimming year count towards their former team and their remaining sessions towards their
current team.

16.03.5 Registration Fee Assessment For each active official a club is short of the calculated
quota, the club will be assessed a fee of $250 due with their annual registration fee for the next
swimming year.

16.03.6 Registration Fee Incentive Clubs that exceed their quota by 20% (rounded up to the
nearest whole number) will have their annual registration fee reduced for the next swimming
year. Hawaiian LSC Policies and Procedures Manual April 2022 29

16.03.7 Exceptions – Active Duty Military Personnel Active duty military personnel, or their
spouse, who officiate less than ten (10) sessions per swimming year will have their quota
prorated.

16.03.8 Exceptions – Family Emergencies If an official has a family emergency and cannot fulfill
their session requirement in a swimming year, another official on the club may step up and
complete more sessions for the official who cannot because of the emergency. This exception
must be approved by the Officials’ Committee Chair.

16.03.9 Exceptions – Military Clubs Clubs whose athlete membership comprises 80% or more
athletes who are dependents of Active Duty Military Personnel shall have their Club Official
Quota reduced by 50%.

16.03.10 Exceptions – Non-Competitive Clubs Clubs whose athlete membership competes in
less than five (5) Hawaiian Swimming age group program meets during the swimming year are
exempt from the quota.

16.03.11 Apprentice Recognition New volunteers receive credit for each session they train or
“shadow”. New members shall receive credit retroactively for each session they train or
“shadow” once so long as they are registered as a USAS non- athlete member or an Apprentice
Official at the time of training.

16.03.12 Unattached Athletes Athletes who compete as unattached, but do not need to
compete as unattached per USAS rules, are allocated to the club they practice with for
purposes of calculating the quota.

16.03.13 Reporting Each club shall submit with their annual club registration form: 1) a report
listing their competitive athletes (including the number of meets swum for each athlete), and 2) a
report listing their deck officials (including sessions and meets worked for each registered deck
official) from the USA Swimming Officials’ Tracking System (OTS).

16.03.14 Failure to Comply Group Members declared “not in good standing” for failure to have
met their quota must increase their number of certified deck officials to the required level of their
quota prior to their annual registration being approved for the next calendar year. (Doing this
does NOT reduce their calculated registration fee.) It is recognized that new officials may not
achieve the level of an “active” official as defined above prior to the start of the registration
(calendar) year. As such, new officials must have completed all of the requirements to be added

to the USA Swimming Officials’ Tracking System (OTS) AND have started training as an
“apprentice”.